9 'Must' Ask Questions When Choosing A CelebrantApr 16

When choosing your wedding vendors you want to be sure you really ‘connect’ with them and that you’re all on the same page when it comes to the role they will be playing on your big day.

This is particularly important when it comes to choosing a celebrant.

In the same way, the DJ or band entertains the crowd and helps create a rocking vibe at your reception, the celebrant is pivotal in creating the atmosphere at your ceremony and in setting the tone for the rest of the day.

The good news is there’s a celebrant to suit every kind of wedding, personality and style. Finding the perfect celebrant for you and your partner is invaluable so we’ve put together our top nine ‘must ask’ questions to use in the search for your perfect celebrant.

These questions should help mitigate the risk of any unwanted surprises and allow to your truly relax, knowing that you’re in the best of hands with your chosen celebrant.

1. Will I get to proof my ceremony wording before the wedding day, and if so when?

We believe it’s hugely important for couples to see, proof and contribute to their ceremony wording for a number of reasons:

  • You know exactly what to expect on the day, in terms of how the ceremony flows, allowing you to totally relax, connect with your partner and enjoy the timelessness of the moment.
  • You have the opportunity to make any changes and edits, ensuring the ceremony is reflective of you as a couple and simply ‘feels right’.
  • There will be no unwanted or awkward ‘surprises’ on the day.
  • You can confirm or edit any pre or post wedding announcements that you need the celebrant to make.
  • Last but certainly not least you can be assured that the celebrant hasn’t got you mixed up with another couple and gets both your love story and your names correct!


TOP TIP: Ask your celebrant to email a draft of your ceremony for your review and ask them when you can expect to receive this.

If possible, try and avoid having a celebrant send you through your ceremony to review too close to your wedding date. During the weeks and days leading up to your wedding, you will be busy getting all the little details finalised. So the earlier into the planning phase you can edit, finalise and confirm your ceremony wording the better.

2. I want to write my own vows but I don’t know where to start, how can you help?

If writing special vows to each other is important to you, ask what assistance your celebrant can provide to help you write your own unique and highly personal vows to each other.

3. Tell me about your PA System?

One of the most common pet peeves you often hear from wedding guests is that they couldn’t hear the celebrant or the beautiful vows the couples shared properly, so trust us when we say that a good quality PA system is an absolute must-have!

DO ASK: Is it cordless? This will create a more seamless ceremony experience as well as eliminate any potential tripping hazards!

DO ASK: Is it battery operated? A battery operated PA system doesn’t require access to a power point and is ideal for an outdoor, park, garden or beach wedding where no power supply is available.

There is so much to be said for a quality PA system, the leading brands used by celebrants tend to be Mipro, Chiayo and Roland, and a good indication is its’ size.

A small handbag sized PA system probably won’t project sound very far, particularly if you are planning on having an outdoor ceremony on a potentially windy day, e.g. a beach wedding, whereas a good size professional system on a stand will be a whole lot more effective.

Videographers and cinematographers also greatly appreciate a quality PA system that they can plug their recording device into and clearly capture all the audio of the ceremony.


4. Can I use your PA System for my ceremony music?

Many celebrants will offer you the use of their PA system for your ceremony music. If so, check who will be responsible for taking care of the music on the day and what format you need to provide your chosen tracks on (Smartphone, iPod/ MP3 or CD).

5. What kind of insurance do you have?

A fully compliant Celebrant will usually have:

  • Public Liability and Professional Indemnity insurance
  • Hold a copyright licence (to avoid breaching copyright when including printed readings or poems in ceremonies, even if the author is acknowledged)
  • Have a PA system that meets the legal requirements of the 2015 bandwidth changes


6. In the event that you have an accident or become ill and are unable to perform the wedding, what arrangements do you have in place?

Do they have a backup celebrant in place in case of any unexpected emergencies that may prevent them from performing your ceremony on the day?


7. What kind of outfit do you usually wear on the wedding day?

Before you meet your potential celebrant you can check their website and take a quick glance through their social media pages to get an idea of their usual wedding attire and outfit colours and see how well this suits your wedding.

If your wedding has a black tie dress code, let them know, or alternatively if it’s a casual and relaxed wedding without suit jackets (like the wedding featured in this post), also let them know.

8. Do you have any videos of you performing ceremonies that I can see?

If the celebrant has any video clips of them performing a ceremony, these are gold when it comes to doing your research, so we absolutely recommend watching them! They will give you a really great indication of what to expect.

It is also a great way to not only see how they present themselves for a ceremony, but if they have the couple perfectly centered without their backs to the guests, if they appear to coordinate a smooth and seamless ceremony and if the tone that they present throughout the ceremony is appropriate and reflective of the exciting and happy celebration of love that a wedding is!

9. Do you step to the side and out of camera shot for the all-important ‘first kiss as a married couple’?

Occasionally this potentially-epic shot can be compromised by a ‘photo bombing’ celebrant, so a little research or politely checking with them will ensure this special moment is captured perfectly.


Words by Cara & Jamie // Brisbane City Celebrants

Photography by Carolyn Huynh // Snaps by Carolyn


More from this Author

Brisbane City Celebrants
Cara · 3 posts
3 years ago

You may also like...

Looking for Venues?

Transcontinental Hotel Weddings

Major renovations restoring elegance and old world charm create the perfect venue for weddings, injecting a sense of history and glamour with a modern twist.

Our weddings are hosted in the entire second level private area called the ‘Platform Bar’. This area contains a timber U-shaped bar, dance floor, multiple sitting areas, bathrooms and a private balcony spanning the length of the building.

The large cost of some weddings can leave future brides and grooms a little scared and overwhelmed. At the Transcontinental we keep very competitive prices to ensure you enjoy your day without the heavy financial burden. Take some time and browse our packages that are all inclusive from $130.00 per person.

Having multiple entertainment areas allows for extreme versatility, and when matched with our own unique style and personality it means you don’t have to place limits on your imagination. So why not take some of the stress out of planning

So why not take some of the stress out of planning your special day and enquire now to see how we can help create your dream wedding.

Transcontinental Hotel - Brisbane Wedding Venue - Honeywed
Beach Byron Bay

Beach Byron Bay is the only absolute beachfront restaurant wedding venue in Byron Bay. With understated luxury, spectacular views and award-winning menus, Beach Byron Bay is a spectacular venue for your Byron Bay wedding ceremony and reception.

The restaurant operates daily for breakfast and lunch, seven days a week, as well as an elegant dinner service in the warmer months.

Also available is a takeaway kiosk designed for food, cold drinks and coffee on-the-go or beachside picnics. A perfect pit stop for those enjoying a walk up to the nearby Byron Bay Lighthouse or a day at the beach with family or friends.

Beach Byron Bay Wedding Venue Honeywed

EarthHouse is a new, unique and complete wedding destination.

Featuring a barn-style event space, spectacular hinterland views, extensive gardens (with an 100-year-old fig tree, perfect for ceremonies) and eco-luxe accommodation – it is the perfect blank canvas for your dream wedding.

No attention to detail has been overlooked.

Evergreen Garden Venue

Everything is provided for you, so you can enjoy an elegant, relaxed wedding day that you will remember forever.

The secret garden can host up to 60 guests for a ceremony or 50 guests for receptions. Think private dinner party nestled in the garden, high tea, twilight tapas, garden lunch or perhaps a feasting banquet is more your wedding style, here you can enjoy your dream.

As our venue closes by 9 pm, daytime and twilight evenings are perfect in Evergreen Garden.

This private European-styled residence is situated in Parkwood on the Gold Coast, only 25 minutes from the beaches, and from the restaurant precincts in Main Beach, Sanctuary Cove and Broadbeach.
This picturesque venue can host your wedding open air in its lush green gardens or is a beautiful frame to set your glamorous, sophisticated, marquee wedding.

Set on over an acre of land it provides you with an array of contrasting garden styles. The perfect combination of structured, manicured gardens compares to the rustic bushland and gum trees. The rambling creek and tropical rainforest add another dimension again to the versatility of this garden venue. Photo opportunities in such a diverse and beautiful backdrop are unlimited.

At Evergreen it is so much more than a wedding venue. The glamour, privacy and charm make it the ideal location for any event, such as:

Wedding Ceremonies
Renewal of Vows
Commitment Ceremonies
Proposal Dinners
Anniversary Dinners
Unique Photo Shoots
Film & TV Commercials

Evergreen’s loving service, attention to detail, and beautiful environment will make your special day as perfect as you could wish for. Dare to dream in Evergreen…

Evergreen Garden Venue - Gold Coast - Honeywed