9 'Must' Ask Questions When Choosing A CelebrantApr 16

When choosing your wedding vendors you want to be sure you really ‘connect’ with them and that you’re all on the same page when it comes to the role they will be playing on your big day.

This is particularly important when it comes to choosing a celebrant.

In the same way, the DJ or band entertains the crowd and helps create a rocking vibe at your reception, the celebrant is pivotal in creating the atmosphere at your ceremony and in setting the tone for the rest of the day.

The good news is there’s a celebrant to suit every kind of wedding, personality and style. Finding the perfect celebrant for you and your partner is invaluable so we’ve put together our top nine ‘must ask’ questions to use in the search for your perfect celebrant.

These questions should help mitigate the risk of any unwanted surprises and allow to your truly relax, knowing that you’re in the best of hands with your chosen celebrant.

1. Will I get to proof my ceremony wording before the wedding day, and if so when?

We believe it’s hugely important for couples to see, proof and contribute to their ceremony wording for a number of reasons:

  • You know exactly what to expect on the day, in terms of how the ceremony flows, allowing you to totally relax, connect with your partner and enjoy the timelessness of the moment.
  • You have the opportunity to make any changes and edits, ensuring the ceremony is reflective of you as a couple and simply ‘feels right’.
  • There will be no unwanted or awkward ‘surprises’ on the day.
  • You can confirm or edit any pre or post wedding announcements that you need the celebrant to make.
  • Last but certainly not least you can be assured that the celebrant hasn’t got you mixed up with another couple and gets both your love story and your names correct!


TOP TIP: Ask your celebrant to email a draft of your ceremony for your review and ask them when you can expect to receive this.

If possible, try and avoid having a celebrant send you through your ceremony to review too close to your wedding date. During the weeks and days leading up to your wedding, you will be busy getting all the little details finalised. So the earlier into the planning phase you can edit, finalise and confirm your ceremony wording the better.

2. I want to write my own vows but I don’t know where to start, how can you help?

If writing special vows to each other is important to you, ask what assistance your celebrant can provide to help you write your own unique and highly personal vows to each other.

3. Tell me about your PA System?

One of the most common pet peeves you often hear from wedding guests is that they couldn’t hear the celebrant or the beautiful vows the couples shared properly, so trust us when we say that a good quality PA system is an absolute must-have!

DO ASK: Is it cordless? This will create a more seamless ceremony experience as well as eliminate any potential tripping hazards!

DO ASK: Is it battery operated? A battery operated PA system doesn’t require access to a power point and is ideal for an outdoor, park, garden or beach wedding where no power supply is available.

There is so much to be said for a quality PA system, the leading brands used by celebrants tend to be Mipro, Chiayo and Roland, and a good indication is its’ size.

A small handbag sized PA system probably won’t project sound very far, particularly if you are planning on having an outdoor ceremony on a potentially windy day, e.g. a beach wedding, whereas a good size professional system on a stand will be a whole lot more effective.

Videographers and cinematographers also greatly appreciate a quality PA system that they can plug their recording device into and clearly capture all the audio of the ceremony.


4. Can I use your PA System for my ceremony music?

Many celebrants will offer you the use of their PA system for your ceremony music. If so, check who will be responsible for taking care of the music on the day and what format you need to provide your chosen tracks on (Smartphone, iPod/ MP3 or CD).

5. What kind of insurance do you have?

A fully compliant Celebrant will usually have:

  • Public Liability and Professional Indemnity insurance
  • Hold a copyright licence (to avoid breaching copyright when including printed readings or poems in ceremonies, even if the author is acknowledged)
  • Have a PA system that meets the legal requirements of the 2015 bandwidth changes


6. In the event that you have an accident or become ill and are unable to perform the wedding, what arrangements do you have in place?

Do they have a backup celebrant in place in case of any unexpected emergencies that may prevent them from performing your ceremony on the day?


7. What kind of outfit do you usually wear on the wedding day?

Before you meet your potential celebrant you can check their website and take a quick glance through their social media pages to get an idea of their usual wedding attire and outfit colours and see how well this suits your wedding.

If your wedding has a black tie dress code, let them know, or alternatively if it’s a casual and relaxed wedding without suit jackets (like the wedding featured in this post), also let them know.

8. Do you have any videos of you performing ceremonies that I can see?

If the celebrant has any video clips of them performing a ceremony, these are gold when it comes to doing your research, so we absolutely recommend watching them! They will give you a really great indication of what to expect.

It is also a great way to not only see how they present themselves for a ceremony, but if they have the couple perfectly centered without their backs to the guests, if they appear to coordinate a smooth and seamless ceremony and if the tone that they present throughout the ceremony is appropriate and reflective of the exciting and happy celebration of love that a wedding is!

9. Do you step to the side and out of camera shot for the all-important ‘first kiss as a married couple’?

Occasionally this potentially-epic shot can be compromised by a ‘photo bombing’ celebrant, so a little research or politely checking with them will ensure this special moment is captured perfectly.


Words by Cara & Jamie // Brisbane City Celebrants

Photography by Carolyn Huynh // Snaps by Carolyn


More from this Author

Brisbane City Celebrants
Cara · 3 posts
3 years ago

You may also like...

Looking for Venues?

Rainforest Gardens

The breathtaking scenery and views sweeping the coastline of Moreton Bay, complimented with the fresh, crisp mountain air will take your breath away.

Capture your special day framed by century-old trees, lush gardens, exotic flora and fauna. The fairy-tale lakes and magic waterfalls radiate a sense of tranquillity, peace, and unrivalled romance.

Surprisingly, this secluded wonderland is just 40 minutes from Brisbane’s CBD and 45 minutes from the Gold Coast.

Rainforest Gardens | Honeywed

EarthHouse is a new, unique and complete wedding destination.

Featuring a barn-style event space, spectacular hinterland views, extensive gardens (with an 100-year-old fig tree, perfect for ceremonies) and eco-luxe accommodation – it is the perfect blank canvas for your dream wedding.

No attention to detail has been overlooked.

Forget Me Not

Forget Me Not Weddings is the ultimate country destination situated in the Byron Bay hinterland, 10 minutes from Byron Bay and 5 minutes to boutique Bangalow.

On a scenic hundred acre working cattle farm, it is very private and tranquil. Overlooking a large lake with water lilies and a little row boat beside an old wooden jetty. Surrounded by prizewinning gardens and rainforest plantings. Turn a corner and find another secret spot, relax and listen to the running water of the natural little waterfalls amongst the rainforest.

Choices of ceremony spots, maybe overlooking the water or under the shade of the trees perhaps in front of the private outdoor chapel?

There is a large level grassed area to have your tipi’s or marquee. The site can comfortably accommodate 300 guests. A toilet block with rustic exterior and 5 star interior is provided. The farm with cattle, horses and the post and rail fence in the background frames the tipi’s which overlook the gardens and water, such a gorgeous view. As night falls, the atmosphere changes with all the lights reflecting onto the water. A magical place.

For the smaller wedding there is an undercover deck beside the homestead pool. This caters for about 36 seated or 50 standing guests and is a spectacular setting for canapés.

Our accommodation is an ideal place for your wedding party to get ready. It is also a special place to relax, reflect and enjoy after your special day. Beautifully furnished with period pieces. Air-conditioned bedroom with a comfortable iron bed. The accommodation includes an amazing western-styled saloon bar with billiards table, pinball machine and arcade system. Contains a separate bedroom, bathroom and kitchen. There is a swimming pool, undercover deck and BBQ area, even an outdoor fire pit to keep the night warm and cosy. Sleeps 2-4 with one queen size bed and an extra double bed if required.

Forget Me Not Farm is a truly beautiful country location and is both private and spectacular. This is the ideal place for your destination wedding.

I would love to be able to share it for your special day.

Jo Schneider
Forget Me Not Weddings
Definition – enduring love, faithfulness, hope and remembrance

Forget Me Not Weddings
Osteria Weddings

Osteria Casuarina is one of the leading wedding venues on the Tweed Coast, situated between Gold Coast and Byron Bay.

Whether you are after an indoor ceremony location or an outdoor ceremony location, Osteria has you covered, with a contemporary indoor reception space and private courtyard garden, complete with festoon lighting and fairy lit bougainvillea arbours.

Your indoor wedding reception can come to life with fairy lit walls, authentic Italian inspired shared feast from the team behind acclaimed Kingscliff restaurants Bombay Cricketers Club and Taverna, and a private outdoor whiskey bar and intimate cocktail garden.

With all-inclusive wedding packages including timber feasting tables, European bentwood chairs, wine barrels, market umbrellas, lighting and AV, Osteria provides everything you need to create a romantic and inviting atmosphere for your special celebration. The coordination of your wedding day is in expert hands with professional staff and a dedicated wedding manager allowing you to enjoy a seamless and stress-free planning experience from beginning to end.

Close to Casuarina accommodation options and surrounded by an array of picturesque wedding photo locations, including Casuarina beaches, Cabarita headland and the lush greenery of Kingscliff, Cudgen and Chinderah, Osteria is the perfect coastal wedding venue.

Osteria Weddings - Tweed Venue - Honeywed